Become uses an evidence-based, comprehensive program evaluation model to highlight program strengths, enhance program impact, and get the word out about results. Best methods for the evaluation are determined by a Become facilitated team of community and organization members convened to determine what they hope to get out of their organization. Together, we extend the current reach of a program to achieve a thriving community and further contribute to social change.
Deliberative Dialogue: Prior to the evaluation, we discuss our evaluation model with the target organization. This phase provides an opportunity for the organization to ask questions and provide input that will help them later in the process.
Assessing the Situation/Laying the Groundwork: This phase involves conducting an assessment of the program, its organization, and relevant contextual issues such as community culture and target groups. We gather information from interviews, reading of local reports, reviewing previously collected data, focus groups and other sources.
Building the Evaluation Planning, Implementation, and Review Team (PIR): We recruit stakeholders with a wide variety of perspectives on the program to our PIR team. This includes community members, past, or current program participants, affiliate organizations/entities, and other relevant persons.
Constructing the Evaluation Plan: The evaluation plan is a written document that includes the various components and steps of the evaluation. Developing this plan consists of creating: 1) the program logic model 2) the story of the program and community, 3) evaluation questions, 4) methods, and 5) construction of assessment tools and protocols.
Implementing the Plan: As well as carrying out the evaluation processes, this step involves continually reviewing and improving on the plan. The team members must be open to evaluating the evaluation during plan implementation, in order to correct for unexpected weaknesses or issues.
Evaluating the Evaluation: At the end of the evaluation project the PIR team reviews the evaluation’s effectiveness to determine if we should move forward or alter the evaluation. This phase includes discussing how evaluation findings will go back into the program for improvement, if the program should continue, and how the findings can be used to improve other programs.
Writing the Report: The PIR creates and disseminates a report on the evaluation, either through a formal written document or a group presentation or discussion.
Program Improvement: Become and the PIR work together to create a program improvement plan and help guide program users in implementing the plan.
Disseminating Findings: PIR constructs a valid dissemination plan that will lead to the most effective use of the evaluation findings. Here, we ask questions like “Who should be aware of this information? What should they do with it? How can this information be used to positively affect the community?”
Follow-up: After the collaborative effort between Become, the PIR, and the organization is complete, we plan for a follow-up session between Become and the organization to review the program implementation and improvement. This meeting will occur 3 to 6 months following the completion of the Become model implementation.